Microsoft Word (Q & A)

MS WORD INTERVIEW QUESTIONS

1. What is Microsoft Word?
Ans. Microsoft Word is an application program that is used to create different types of documents such (Letter, Resume, Articles, etc.)

2. What is format painter?
Ans. Format Painter is a tool, that is used to copy format from one text to another text and one object to another object.

Format Painter Tool

3. What is a Mail merge?
Ans. Mail merge is an important tool of Microsoft word that is used to send a particular letter or document to multiple recipients.

For example of if you want to send your birthday invitation to your friends and every friend have different details such (Name, Address, Contact number, etc.) so now to quickly perform this task we can use the mail merge tool.

Mail Merge Screen

STEPS FOR MAIL MERGE

1. Create your document.

2. Click on the “Mailings”

3. Click on the “Start Mail Merge” tool and select “Letter”

4. After it, click on “Select Recipients” and select “Type New List”

5. Click on “Customize Columns” button.

6. Delete all unwanted fields (By Delete button) and add your desired fields
   (By Add button)

7. Insert your real data items

8. Click on “OK” button and save the file.

9.  Now Click on “Insert Merge Field” and add a field to the required location.

10. Finally, Click on “Finish & Merge” tool and select “Edit Individual Document”


4. How to make read-only file in Microsoft Word?

Ans. To create a read-only document, follow the below steps

1. Create your Document.

2. Click on "Review" Menu

3. Click on "Restrict Editing" tool.

4. Check "Allow only this type of editing in the document"

5. Click on "Yes, Start Enforcing Protection" button.

6. Enter the password and save the file.

Create Read-Only File

5. How to convert a word document into PDF file?
Ans. To convert or save a normal document of Microsoft word, we have to follow these steps.

1. Click on "File" Menu

2. Select "Save & Send"

3. Click on "Create PDF/XPS Document"

4. Click on "Create PDF/XPS" Button.

5. Insert file name, Save location and save the file.

PDF Files In MS-word

6. How to Protect MS-Word document with password
Ans. We can prevent any Ms-word document with a password and to insert the password in an existing document, we have to follow the below steps.

1. Click on "File" menu.

2. Select the "Info" option.

3. Click on "Protect Document"

4. Select "Encrypt with Password"

5. Now enter the password and save the file.

Password Protection Screen

7. How Print Background color in MS-Word document.

Ans. By default, Microsoft Word does not print background color, but with the help of below steps, we can print it.

1. Click on "File" menu, in MS-Word 2010

2. Click on "Options" button.

3. Click on "Display"

4. Click on "Print background colors and images"

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